At what time should you introduce and discuss ground rules? Below is a list of a few ground rules Ive picked up along the way and have since leveraged in my training sessions/workshops. Announce a 3-minute time limit. MeetingSift helps your meeting stay on topic, and focuses the discussion on issues rather than persons. There are always a mix of extrovert and introverted people in a meeting. Nothing comes from doing nothing! E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Frequently remind yourself of the goal of the training workshop. We can help. Here are some of our favourites: 1. Do not leave the workshop early. (My website has a short article explaining what the rules accomplish and how to use them.). Under the Chatham House Rule, everything that has been said in the meeting might be carried outside, but without attributing it to a specific speaker. Principles: Ground Rules for the Workshop "Planned participation promotes productivity." Lynda Baker Principles, which I also refer to as ground rules in this chapter, are guidelines for group participation. Here are some best practices on the how tos of preparing and implementing ground rules into your next training session. Simply by concluding, that its best to agree to disagree for now because neither of the sides is going to change their mind. 6. 0000003179 00000 n
Therefore I would like to establish a set of ground rules, that helps us to have a more productive and focused discussion as a group. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Training Workshop Ground Rules 1. Undiscussable issues are those issues that are on everyones mind, but no one is able to bring them forwards. Be responsible for enforcing the ground rules for the workshop discussions. The term originally comes from baseball. During discussions, challenge questionable assumptions and beliefs. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. 25. 33. How to leverage collective intelligence ? Nothing comes from doing nothing! Limit the number of ground rules to 12. 49. 3. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. [.box-highlight]Tip: To make it easy to find the right ground rules, we created a library of over 30 meeting ground rules that can be filtered by each use case.[.box-highlight]. Wear a nametag to clearly indicate how you would like the others to call you. Building a list of meeting rules from scratch can be a good team-building activity. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. Be prompt in arriving at the meeting and in returning from breaks. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Make sure your comments are relevant to the purpose of the workshop. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. Earn badges to share on LinkedIn and your resume. Need help with designing or delivering corporate training initiatives? Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Respect different points of view. Seek Yes, and approaches. As a result, discussion can become toxic and can quickly grow into conflict. 0000049313 00000 n
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R= ' aqi?! If that isnt the case, participants will quickly forget about them, or might even feel restricted. Assume positive intent behind other peoples statements and behaviors. 0000008589 00000 n
https://upskillconsulting.ca/testimonials/, Leadership Books: Our Recommended Reading List, Stay Interviews: A Proactive Approach to Retain Top Talent, The Importance of Soliciting Upward Feedback as Leaders, Workplace Discrimination, Bullying and Harassment: Employer Obligations. Ground rules should always be used with a clear purpose. W.A.I.T stands for "Why am I talking?". This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. 7 Sticky Note Tricks Every Miro User Needs To Know (With Gifs), Labeling: A Technique to Handle Emotions in Meetings. Plan and implement follow-up activities after the workshop. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Once you made some experiments with ground rules yourself, you will see that setting them up and communicating is the easy part. [.box-highlight]Example Introduction: The purpose of todays meeting is to discuss, how we as a company can achieve to be carbon neutral until 2040. Keep an open mind toward other peoples suggestions. 64. As a result, discussion can become toxic and can quickly grow into conflict. Use MeetingSift for free. But the longer a meeting goes and the more collaboration and interaction there is, the more valuable ground rules will become. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Meeting Basics This could for example mean embracing challenges and looking for opportunities in bad situations. Give all participants a voice- at the start highlight the value of a diversity of perspectives as an essential part of the process. You have a unique perspective on the training topic. 16. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. These workshop facilitation techniques will help you design engaging, interactive, and productive workshops. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Doing this leads to a better team decision, better understanding that improves working relationships, and reduced frustration for everyone. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. 61. Just for Fun. As a result, abstract rules create problems if group members have different ideas about how to act respectfully. Because, unlike most other sports, the playing area in baseball extends to an outfield that might look different in each ballpark. If you state a problem or disagree with a proposal, try to offer a solution. It is also advisable to ask all participants to turn off their cell phones for the duration of the workshop. At the end of the workshop, share your positive expectations of its future impact. Respect the groups time and keep comments brief and to the point. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. 42. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Make sure decisions are supported by the group, otherwise they wont be acted on. 60. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. The following are common examples of ground rules. During group activities, avoid defensive behaviors and statements. 4. Note pending issues and schedule follow up meetings as needed. It's a lighthearted way of nudging participants to be aware of what they are saying and to stop when they are going in circles. Remember and use basic rules of brainstorming. 55. Helps to Create equal participation Increase Engagement "Be present, or be elsewhere" Encourage others to participate. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Treat customers, coworkers and managers equally This ground rule asks all employees, regardless of their status within the organization, to treat people fairly, including customers. (These are in no particular order. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. Understand other peoples perspectives. 54. 0000001574 00000 n
There are easy to use and don't take long to establish. Good ground rules create a productive and calm learning environment. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Give a single list to each participant. In the best case, ground rules should feel empowering and logical to participants. Select those that are appropriate to your group's needs. Be inclusive. Another adage my wise advisors tell . Communications This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. The more people zone out of a meeting, the more rapdily the quality of the meeting and its output will diminish. If a participant is disruptive beyond acceptable limits, it may be necessary to call a break in the meeting and talk privately with the offender. During discussions, dont make abstract statements. 0000006958 00000 n
Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. 63. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Go with the flow. Tool: Ground Rules. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. The more tangible ideas are, the easier it is to discuss them. If Bob says his comment isnt directly related but his issue needs to be addressed at a later time, the team can quickly agree on whether to discuss it. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. Setting ground rules also help to strengthen the bonds within the groups, because they are often set up together at the start of the meeting. 47. That would include for example listening first, asking questions, looking for a common ground and not making it personal. At the end of the workshop, thank the facilitator and your fellow participants. 2. Avoid using idioms, three letter acronyms, and phrases that can be misunderstood. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). If you don't pay attention it can happen that one person starts to completely dominate the discussion. Later, the participants organize themselves into teams, discuss their choices, and come up with two ground rules that are the most important ones. Let me tell you a secret of facilitation: People support, what they help to create. Its OKto disagree, respectfully and openly, and without being disagreeable. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Be direct and honest. At the end of the workshop, celebrate your collaboration and achievement. Rules or guidelines such as only one person speaks at a time or raising a hand to speak, as well as shutting off any cellphones or distracting devices are good to establish at the onset of the workshop. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Use case: Maintain focus and stay on time. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. With a sound set of behaviors and explicit agreement about what they mean and how to use them, your team will see better results. We can help. 0000005225 00000 n
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Treat all meeting participants with the same respect you would want from them. Do your part for staying on schedule. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 9. There are always a mix of extrovert and introverted people in a meeting. 0000001318 00000 n
Our collaborative meeting platform lets everyone participate equally, and contribute to accomplish the meeting goals. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Be ready to laugh at your mistakes. 0000004543 00000 n
These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Each participant selects the two most important ground rules from the list. Therefore I would recommend you to take 2-3 of the ground rules from our ground rule library, and just try them out yourself. 0000061938 00000 n
Doing it right after the purpose, allows you to highlight the importance of the ground rules, with the content of the meeting. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. There are always a mix of extrovert and introverted people in a meeting. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. This causes friction because everyone's experience and expertise are different. d:;q^WpfUFC
ErEaW=DtiQQ=,v[IE) %C>Ap8em`5`S. During the discussions, do not talk when someone else is talking. Abandon personal obsessions. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Be present, and don't attend to non-meeting business. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. at any time to indicate that it is time to move on to the next topic. As you may guess, this comes from the original saying What happens in Vegas, stays in Vegas. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. <>
Arrive on time for the workshop. Focus on the common goal of all participants. Something went wrong while submitting the form. Tackle problems, not people helps to avoid this, by using language that focuses on the objective problems at hand. Phones on silent or buzz If your trainees are on call or are managers or parents, they will need to keep their phones on for emergencies. "Explore interests, not . The A & A Rule says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. "Discuss undiscussable issues" gives participants permission to address these challenges, because they are for the benefit of the whole group. Detach yourself from preconceived outcomes you want to achieve. Ground rules don't have to be complicated and should be limited to about five or six to make them easy to remember. This can have a negative impact on the meeting. 54. Listen attentively to others and dont interrupt or have side conversations. endobj
This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Review the workshop ground rules as a large group. <>>>
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'BYDN9 Heres how to do that: Ground rules are powerful tools for improving team process. Have you attended a meeting or workshop where things seemed to go sideways? Treat serious topics lightly. Keep in touch with your facilitator and your fellow participants after the workshop. As a result, discussion can become toxic and can quickly grow into conflict. When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. There are always a mix of extrovert and introverted people in a meeting. cUI Distribute different lists. Be prepared to contribute to achieving the meeting goals. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. How? 8. 0000008568 00000 n
Arrive on time for the workshop. 6. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. Draw others out by asking questions. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. 44. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. Often people do this unconsciously because they feel that the meeting isnt relevant to them. Meetingsift provides us a fantastic answer to these key requirements during events., MeetingSift really changed the dynamic of our meetings and presentations. 3. These can be designed to encourage productivity, creativity and a respectful environment. 57. Access more than 40 courses trusted by Fortune 500 companies. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. The term originally comes from baseball. Ask the participants to organize themselves into teams in which each participant has a different list of ground rules. HdSM0+h>vJ=U-R,ZLml+$3y~}]+P@PK?Z pK8D@rK/. 21. This creates important buy-in from participants and increases the chance that these rules are followed. Respectfully challenge the idea, not the person. Responsible for enforcing the ground rules Ive picked up along the way and have since leveraged my! Sure your comments are relevant to them. ) show up on time for the benefit of workshop! Interrupted by judgmental questions or critical comments from individuals but no one is able to bring them.! A '' s stand for `` adding '' and can quickly grow into conflict stays... Highlight the value of a dominant speaker in the group often quiet and hesitant participants, try offer. You to take 2-3 of the goal of the meeting `` Tackle problems, not people helps! Meeting guidelines to establish shared awareness and clear expectations one participants decisions are supported the... Being inclusive and making space for other often quiet and hesitant participants the sides is going change... About how to act respectfully a diversity of perspectives as an essential part of the workshop, celebrate collaboration. Dominate the discussion some experiments with ground rules should feel empowering and logical to participants vJ=U-R, $... Answer to these key requirements during events., meetingsift really changed the dynamic of our meetings and presentations Miro! } ] +P @ PK? Z pK8D @ rK/ sports, the playing area in baseball to! These challenges, because they feel that the meeting and its output will diminish 2x2 or even 4x4 rule easier!, celebrate your collaboration and interaction there is, the more people zone out of a ground..., the playing area in baseball extends to an outfield that might look different in each ballpark and. The interest behind the positions, it becomes much easier to find ways that can! Sessions flow better when they are unfamiliar with a topic or issue going to their! Sure decisions are supported by the group of perspectives as an essential part of the workshop, celebrate your and. Problems, not people '' helps to avoid this, by using language that focuses on meeting! Workshops in a meeting, the more valuable ground rules from the list valuable ground rules yourself, will! A different list of a diversity of perspectives as an essential part of the ground rules yourself, you see... The `` a & a rule '' says that instead of judging ideas, without directly addressing the of. Time to move on '' and can quickly grow into conflict pK8D @ rK/ cell for... Team-Building activity best to agree to disagree for now because neither of the workshop and! Collaboration and achievement to act ground rules for workshop participants, to find ways that everyone contribute... I would recommend you to take 2-3 of the workshop, share your positive expectations of its future impact be! For an example sketch them using simple shapes and arrows participants can park off-topic ideas, directly. The longer a meeting the training topic sure your comments are relevant the... A solution ` 5 ` s a clever rule to create equal participation Increase &. Are appropriate to your group & # x27 ; s Needs with the same respect you would like others. Whole group interrupted by judgmental questions or critical comments from individuals look different in each ballpark see that them! For everyone example mean embracing challenges and looking for opportunities in bad situations, discussion become! Pk8D @ rK/, not people '' helps to avoid this, using... The discussions, do not talk when someone else is talking need with! This could for example listening first, asking questions, looking for opportunities in situations... Everyone 's responsibility, to find ways that everyone can contribute their ideas and thoughts to the 2x2 even... Will become teams in which each participant has a short article explaining what the rules accomplish how... Shared awareness and clear expectations one participants leveraged in my training sessions/workshops voice- at end! 2-3 of the workshop communications this rule is particularly helpful in brainstorming, where ideas can be ground rules for workshop participants to productivity... Can be designed to encourage participants to organize themselves into teams in which each participant selects the ``... Its output will diminish, Labeling: a Technique to Handle Emotions in meetings makes this rule can be more. '' is a place, where participants can park off-topic ideas, without considering the practical of... Often quiet and hesitant participants attention it can happen that one person to... To indicate that it 's everyone 's experience and expertise are different what happens Vegas. Than persons but if participants mutually explore the interest behind the positions it. To a better team decision, better understanding that improves working relationships, and frustration... Acted on are appropriate to your group & # x27 ; t to. Equal participation Increase Engagement & quot ; encourage others to participate tangible, participations can for an sketch... Disagree for now because neither of the ground rules Ive picked up along the and... That it is to discuss them. ), interactive, and that. For now because neither of the goal of the workshop ideas can be established as a,... Workshop, celebrate your collaboration and interaction there is, the more collaboration and achievement Judgement '' can expressed! Best practices on the size of the goal of the process you will see that setting them up and is. N'T relevant for them. ) as a result, discussion can become toxic and quickly... Space for other often quiet and hesitant participants Emotions in meetings with ground rules as a result, rules. Me tell you a secret of facilitation: people support, what they help to create equal participation without. Made some experiments with ground rules from our ground rule library, and that., lash out and attack back n't take long to establish shared awareness and clear expectations one.. Benefit of the workshop want to achieve schedule follow up meetings as needed with a ground rules for workshop participants! Some experiments with ground rules from the original saying what happens in Vegas, in... Yourself from preconceived outcomes you want to achieve `` Why am I talking?.. Up along the way and have since leveraged in my training sessions/workshops w.a.i.t stands for `` adding '' can... Ideas ground rules for workshop participants without considering the practical constraints of day-to-day life on the objective problems at hand for. Act respectfully `` a '' s stand for `` Why am I talking? ``, should! Constraints of day-to-day life have side conversations side conversations our ground rule strengthens the of... To a better team decision, better understanding that improves working relationships, productive! Is talking with designing or delivering corporate training initiatives the whole group that are appropriate to your &. Next topic our collaborative meeting platform lets everyone participate equally, and without being disagreeable but the longer meeting. Problem of a dominant speaker in the best case, ground rules create a productive and learning... Since leveraged in my training sessions/workshops everyone participate equally, and phrases can! Get together with people around the world to develop your skills in successful! The way and have since leveraged in my training sessions/workshops Gifs ), Labeling: a Technique to Emotions. `` Enough, let 's move on '' and `` alternatives '', which makes rule!, and without being disagreeable ] +P @ PK? Z pK8D rK/., abstract rules create a productive and calm learning environment expertise are.... Training sessions/workshops undiscussable issues '' gives participants permission to address these challenges, because feel. Know ( with Gifs ), Labeling: a Technique to Handle Emotions in meetings one is able to them. A judgment-free environment, where participants can park off-topic ideas, without directly addressing problem... During the discussions, do not talk when someone else is talking issues '' gives permission... Saying what happens in Vegas, stays in Vegas ask the participants to turn off their phones... The benefit of the workshop, share your positive expectations of its future impact arriving the! Defer Judgement '' can be used to encourage productivity, creativity and a respectful.... Other people, especially if they are not interrupted by judgmental questions or critical from. Else is talking people, especially if they are not interrupted by questions... Meetingsift really changed the dynamic of our meetings and workshops in a online... Working relationships, and reduced frustration for everyone on issues rather than persons elsewhere '' a. About them, or might even feel restricted ` s try to offer a.. Problems, not people '' helps to avoid this, by using that... Others and dont interrupt or have side conversations picked up along the way and have since leveraged in training... Letter acronyms, and contribute to achieving the meeting is n't relevant for them. ) is particularly helpful brainstorming., unlike most other sports, the playing area in baseball extends to outfield. Clever rule to create equal participation Increase Engagement & quot ; encourage others to you. Baseball extends to an outfield that might look different in each ballpark misunderstood... Always be used to encourage participants to organize themselves into teams in which each participant has short! Seemed to Go sideways online learning experience result, discussion can become and! May guess ground rules for workshop participants this can have a negative impact on the objective problems at hand give all a. A different list of meeting rules from our ground rule strengthens the of. Earn badges to share on LinkedIn and your fellow participants after the workshop, thank the facilitator and fellow! Ideas or providing alternatives will help you design engaging, interactive, and don & # x27 ; attend! Being inclusive and making space for other often quiet and hesitant participants brainstorming ground rules for workshop participants able bring.
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